Online Audiovisual Catalogers (OLAC) Cataloging Policy Committee (CAPC) Meeting
Friday, January 15, 7:00-9:00PM

Reports and Discussions 

• CC:DA Report – given by Marcia Barrett, University of Alabama for Kelley McGrath, CC:DA liaison, Ball State University (for details of the CC:DA meeting at ALA, please see the report from Mark Scharff, Descriptive Cataloging Subcommittee Chair, BCC)
• Video Language Coding Best Practices Task Force Report – given by Marcia Barrett for Kelley McGrath.  The proposal CAPC sent to LC for changes or additions to the MARC format (redefining 008/35-37 and 041a for moving image materials; coding the language of intertitles and sign language in 041j; the addition of a subfield in 041 for original language) are still not on the MARBI agenda and the work of the task force remains in limbo.  For more information on their work, see http://www.olacinc.org/drupal/ capc_files/langcodedraft1.pdf
• Moving Image Work-Level Records Task Force Report – given by Marcia Barrett for Kelley McGrath.  The work of the task force is complete.  Its reports and recommendations can be examined at http://www.olacinc.org/drupal/?q=node/27.  As an outgrowth of the task force’s work, a grant proposal for a moving image work records project is in the process of being submitted by Ms. McGrath.  It aims to 1) mine data from current library catalog records for moving images in order to create multi-level records based on the Functional Requirements for Bibliographic Records (FRBR) model to populate a cooperatively-maintained central database; 2) construct an end-user interface using these new records that facilitate resource discovery at cooperating institutions and provides faceted search capabilities; and 3) build a back-end infrastructure that enables easy input and maintenance of these new records.  If the grant proposal is accepted, OLAC will be a partner.  For further information on the grant, see http://kmcgrath.iweb.bsu.edu/MIWgrant.htm. 
• LC Genre/Form Headings for Moving Images Best Practices Task Force Report – given by Bill Anderson, University of Connecticut.  The task force is nearly finished with its work.  The draft report will be made available for public comment within the next few months.
• Genre/Form Headings Report – given by Janis L. Young, LC (for genre/form details, please see the report from Beth Flood, Subject Access Subcommittee Chair, BCC)
• MARBI Report – given by Catherine Gerhart, MARBI Liaison, University of Washington (for details of the MARBI meeting at ALA Midwinter, please see the report from Jim Alberts, MARC Subcommittee Chair, BCC)
• OLAC CAPC/MLA BCC Joint Task Force on SlotMusic Cataloging Best Practices Report – given by Marcia Barrett.  After a comment period on the first draft released in June 2009, some minor revisions have been made and examples have been added to the report.  The latest draft was submitted just prior to ALA Midwinter 2010 for CAPC and BCC review.
• Audiovisual Materials Glossary Update Task Force – given by Heidi Frank, New York University Libraries.  The task force just resumed work in January.  Issues the task force needs to address include copyright clearances of terminology and definitions culled from other resources, the addition of new terms, and the updating of the introduction.
• RDA Testing – given by Kathy Glennan, University of Maryland, with contributions by Damian Iseminger, New England Conservatory.  On behalf of the OLAC/MLA RDA Test funnel, Ms. Glennan and Mr. Iseminger attended the RDA Train-the-Testers session held at Northeastern University, Boston, on Friday, January 15, from 9:30AM-4:30PM.  The training emphasized the core elements of RDA and the changes in RDA from AACR2 and AACR2 practice.  Training documents from the session will be made available online to those involved in the national RDA Test.

 New Business 

CAPC has been asked by the Program for Cooperative Cataloging (PCC) to create a BIBCO Standard Record (BSR) for visual materials, based on the BSR for printed monographs (available in PDF at http://www.loc.gov/catdir/pcc/bibco/BSR-Final-Report.pdf).  The BSRs are referred to as “floor” records containing mandatory elements, and are intended to replace the core and full-level record standards.  A preliminary rough draft of the visual materials BSR has been created by a CAPC task force, with review and discussion already underway.  A draft report will be ready by the end of February 2010.  PCC has also asked CAPC to review the Provider Neutral E-Monograph Record Task Group Report (available at http://www.loc.gov/catdir/pcc/bibco/PN-Final-Report.pdf) to see if their recommendations can also be applied to online videos, and if so, to consider creating a BSR for visual materials found online.

 Submitted by Damian Iseminger, Chair, Authorities Subcommittee

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LITA/ALCTS—CCS Authority Control Interest Group (ACIG)
Sunday, January 17, 2010, 1:30-5:30PM

Open Meeting

 The open meeting consisted of three presentations, plus a report from the Library of Congress.  Presentations will eventually be available on the ACIG page on ALA Connect (http://connect.ala.org/node/65335) 

1. Authority File Maintenance: To do, or not to do? – by Mary Mastraccio, Cataloging and Authorities Manager, MARCIVE 

This presentation defined authority maintenance as both the initial effort to provide additional data for bibliographic entities and the review of that data over time.  Authority maintenance can be accomplished in a variety of ways.  Manual maintenance allows for analysis and judgment while automated maintenance makes possible the mass processing of metadata.  The current bibliographic environment, for reasons of costs and volume, requires a mix of both approaches.  Humans are needed to create and maintain data for complex authority situations, while automated solutions can create validation records, enhance and update authority data, and deal with massive amounts of data.  Authority maintenance is a must for improved user access to library collections.  How libraries go about providing that will require multiple strategies, involving the best that humans and machines have to offer. 

2.  Automated Metadata Repurposing Using eXtensible Catalog (XC) Software – by Jennifer Bowen, University of Rochester 

The eXtensible Catalog, or XC, is a set of open-source software tools (available at http://www.extensiblecatalog.org/) that help facilitate resource discovery and metadata management.  The XC software suite will consist of a user interface, metadata tools for aggregating and processing metadata, and connectivity tools for harvesting metadata from repositories.  The presentation focused on the 2^nd part of the XC software, known as the Metadata Services Toolkit, which enables libraries to automatically process large batches of metadata.  It consists of five services: Normalization of MARCXML or Dublin Core metadata; Transformation, which includes cross-walking normalized MARCXML or Dublin Core metadata into the XC Schema, and the parsing of that data into a FRBR Group 1 entity structure; Aggregation, which includes the bringing together of records representing the same resource, and the management of FRBR relationships between records; and an Authority Control Service, still under construction, which will match headings against an authority file and that will link the heading to the authority record via an authority control identifier. 

3. National Library of Medicine and Medical Subject Headings (MeSH) Developments – by Diane Boehr, Head of Cataloging, National Library of Medicine (NLM) 

The presentation described MeSH, a thesaurus used for providing subject access to medical resources. 

4. Report from the Library of Congress – by Janis L. Young, Policy and Standards Division (PSD), Library of Congress (LC) 

RDA Testing: 48 catalogers will be involved in the test at LC.  PSD has evaluated 545 Library of Congress Rule Interpretations (LCRI) in the context of the RDA Test.  Of these, only 125 LCRI have been retained, many with revisions.  These include LCRI about pre-cataloging decisions, corporate body status, CIP practices, names of places, musical works, and legal works.  LCRI describing past LC practice and LCRI with directions for evaluating and updating headings to AACR2 have been cancelled. 

Geographic Coordinates: Since Aug. 2008, catalogers have been able to add coordinate data to geographic name authority records using field 034.  LC is collaborating with OCLC on developing a mechanism for populating authority records with coordinate data harvested from existing bibliographic records. 

Virtual International Authority File (VIAF) and NACO: Information found in VIAF (available at http://www.viaf.org/) may be used to identify persons and disambiguate between headings.  All data taken from VIAF should be justified in a 670 and used according to existing standards. 

Instruction Sheet Numbers in Subject Authority Records: PSD is beginning an experiment to add Subject Cataloging Manual (SCM) instruction sheet numbers to Subject Authority Records.  Adding the information would assist catalogers, allow for computers to provide all the subdivisions applicable to an individual heading, and would be a first step toward publishing subsets of Library of Congress Subject Headings (LCSH). 

LCSH in SKOS: The SKOS project has been enhanced since June 2009.  New statistical capabilities, weekly updates, and access to deleted headings are some of the new capabilities. 

Submitted by Damian Iseminger, Chair, Authorities Subcommittee

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Business Meeting 

• Chair Amy McNeely is stepping down from her position, due to an extended illness.  The current Vice-Chair, Lynnette Fields of Southern Illinois University-Edwardsville, will serve as the new chair for the next two ALA Annual meetings.
• 3 candidates were presented for the position of Vice-Chair.  Melanie McGorr of Ohio State University was elected to the position.
• The members discussed the Midwinter program.  Even though the program came together at the last minute due to the illness of the chair, the group felt the session was a success.  Approximately 50 people attended the session, down from 80 at Midwinter 2009 in Denver.  The idea was floated for perhaps a smaller or shorter ACIG session at the next Midwinter meeting.
• Possible topics for the ACIG session at ALA Annual in Washington, D.C. were discussed.  Ideas included next-generation catalogs and authority control, open source catalogs and authority control, the loss of authority control in catalogs, genre/form issues in music, a discussion on the future of authority records, the Variations3 project at Indiana University, data contained in MARC subfields, and faceted headings.  Further discussion will take place via ALA Connect.

Submitted by Damian Iseminger, Chair, Authorities Subcommittee

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Last updated February 19, 2010