Attendees: Kerri Baunach, Catherine
Busselen, Bruce Evans
(acting chair), Robert Freeborn, Kathy Glennan (reporting for Jim
Alberts),
Peter Lisius, Daniel Paradis, Jay Weitz (OCLC Representative), Stephen
Yusko
(LC Representative)
Jim Alberts,
outgoing chair of the subcommittee, was unable
to attend this meeting. In
his absence,
Bruce Evans, incoming chair, chaired the meeting.
Bruce began by thanking Matthew Wise and
Kerri Baunach for their four years on the subcommittee, as well as by
thanking
Jim Alberts for his service as chair of the subcommittee over the last
four
years. He also
announced that
applications were being accepted from anyone interested in serving on
the MARC
Formats Subcommittee. Each
subcommittee
member then introduced themselves.
After
Bruce’s introductory comments, Kathy Glennan reported
on music-related MARBI Proposals presented at Midwinter. The first was MARC
Proposal 2010-03
Recording Place and Date of Capture in the MARC21
Bibliographic Format
(033/518): This was a discussion paper at Annual and then came as a
proposal at
Midwinter; discussion was lengthy regarding adding subfield coding for
added
granularity to the 518, and adding codes to the 033, since these fields
have
linked information. In
the end, changes
were made to both fields and the proposal passed.
These changes will be part of an LC MARC
update in May, which will in turn make it available to RDA testers in
time to
start their work in June. LC turned this around very quickly (dated
March 5,
2010), as MARC updates usually only come out every October. The second
music-related proposal was MARC
Proposal 2010-04:
New data elements in the MARC21 Authority and Bibliographic
Format for works
and expressions: This proposal dealt with the addition of
fields for both
authority and bibliographic formats to enable experimentation with RDA
elements
within the constraints of MARC21. Another consideration for this
proposal was
to establish the same tags for new content in both bibliographic and
authority
records. The proposal focused on RDA chapter 6 and enables recording of
this
information even if not required.
Kathy
went through some of the finer details of the codes including: 380 – form of work;
new subfield codes in field 046 for date of work or expression; 382 –
medium
of performance; 383 – numeric
designation of a musical work
(specifically, make repeatable for multiple numeric/thematic catalog
designations; think Vivaldi); and 384 for musical key. MARBI approved
the
proposal and these changes will be part of Update 11.
See www.loc.gov/marc
for more details; changes will be marked in red. Kathy answered a
couple
questions about these proposals. She also mentioned that there is talk
of
creating expression-level records for each arrangement of a musical
work.
Next, Jay reported on
OCLC’s plans for implementing the
various changes (in time for the US national libraries’ test
of RDA) and any
particular impact they see. Jay said that they had been working on
Update 10
when Update 11 appeared. They decided to implement all of
Update 10 and
those things in Update 11 that relate directly to RDA. One
thing not
being implemented was the addition
of the “Form of
Item” (CF 008/23, 006/06) element to the computer
file format. This will
happen sometime in the next year with the next version of the Connexion
Client.
RDA-related changes being implemented include: 38X fields in
Authorities and
Bibs; 046 field in Authorities; 336, 337, 338 and repeatable 041 $e in
Bibs;
and 336 and 37X fields
in Authorities.
All should be implemented by May 16; some aspects may be implemented
later due
to indexing issues. There should be a Technical Bulletin out
probably
next month with all the explanations. Kathy asked about display issues
regarding the 336, 337, and 338. Jay explained how these are
a
replacement for the GMD (current 245 $h) and displays will be up to
each local
system. However, OCLC has to think about “card
print” and this has been
debated extensively. At this time they have decided not to
print these
fields. Mark Scharff asked if OCLC planned to backload these new fields
(i.e.
336, 337, and 338) into pre-existing records or start from scratch. Jay
answered that for now they will start from scratch. However, the option
to
backload could be open if it were to prove useful. Mark mentioned that
since
pre-AACR2 records, for example, don’t have the word
“score” in them, that
adding 336, 337, and 338 could be useful.
Stephen Yusko
then reported on LC related news. LC is
working with OCLC on the coordination and release of tag table
information. Steve
discussed the RDA in MARC document issued in January 2010, found at http://www.loc.gov/marc/RDAinMARC29.html.
This document covers 5 broad areas: MARC21; Content, Media and Carrier
Types;
Attributes of Names and Resources; Relationships; and Miscellaneous
other
changes to MARC for RDA. He also talked about a second document on RDA
training
at LC. The RDA test consists of training from the time of RDA
publication/availability
until the end of August and about 3 months of testing. This
will be
followed by review and report. Kathy mentioned that MLA is
part of a test
funnel in cooperation with OLAC.
Bruce then
asked the committee for ideas about how MLA should
respond to RDA-related MARC issues arising out of the RDA test. The
033/518
issues are a good example of problems that can arise during testing. As things specific to
music concerns come up,
how should these be handled? The
subcommittee discussed filtering this information through the MLA/BCC
structure, how the MLA membership is to be kept informed, and when an
announcement should be made. This
subcommittee should be prepared to vet these issues and submit
proposals to
MARBI via BCC. Here are some outcomes from this discussion: Kathy
should be
able to gather a list of names of those participating in the official
test via
the OLAC/MLA funnel, so those people can be targeted; an electronic
announcement should be made on MLA-L when the RDA product becomes
available
(June 2010) and coordinate this with CAPC; those not in the official
test
should filter issues they encounter to the MARC Formats Subcommittee.
Kathy then
brought an issue to our attention surrounding the
adoption of the IAML coded list of genres for the 047. To review, she
mentioned
that the IAML codes are three characters long and can be used with a $2
source
code. However, the creation of the appropriate $2 code was not
automatic with
the MARBI approval of the proposal in 2006. Last summer, Kathy wrote to
LC
requesting that it be created. OCLC implemented use of these codes in
August
2009. The $2 with
code “iamlmf” is now
available for 047 and $2 with code “iamlmp” is
available for 048.
With the upcoming release of RDA,
Bruce asked if any members
of the committee are working in environments where they can test some
of the
new functionality that the recent MARC changes would enable for RDA.
Specifically, we’re interested to see how the 38X fields and
other newly
approved fields work for display and use. Some possibilities: Peter
Lisius
(Kent State): planning on following test schedule so should be able to;
Kerri
Baunach (Univ. of KY): this is a possibility, would have to talk to the
systems
person at her institution. Grace Fitzgerald followed this up by
suggesting that
we make friends with our programmers, because they could enable us to
test
these fields.
To conclude the meeting, Bruce asked
if people have specific
concerns with MARC, or ideas for improvement. If so, please send
concerns to
members of the committee. In relation to this issue, Kathy announced
that there
is some discussion in the wider community regarding
“classic” MARC (ISO 2709)
vs. MARCXML, particularly since we are approaching the limits in
“classic” MARC
regarding the number of subfields that are still available in certain
tags. She
recommended to not be surprised if MARBI considers making changes only
in
MARCXML sometime in the future.
No
other issues were brought forward at this time, and with that the
meeting adjourned at 3:30pm.
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Last updated April 15, 2010